auction main

In procuring donation items for the auction, the below files can be downloaded and edited as needed.

Auction Letter to Parents (for Club/Sport/Group parent rep use)
Auction Business Donation Request Letter
Auction Sponsorship Opportunity Letter
AMBC Donation Form (this form is PDF only)

Auction Expectations

  1. Each group is expected to sell a minimum of 8 in person tickets, or 10 total tickets (a combination of online and in person tickets).
  2. Each group is required to have at least one representative present at ALL Auction meetings
  3. Each group is required to have a minimum of 1 volunteer at each major auction activity (basket drop, auction setup, and during event).
  4. Prior to the basket drop on 3/4/23, email with the following: detailed description of basket contents/items, photos of items/basket, primary donor logo(s), estimated item/basket value and benefiting group for online catalog (most of this info can be found on the AMBC Donation Form).
  5. Each group needs to procure a minimum of 1 dessert for the Dessert Dash. The dessert must feed at least 10 guests.
  6. Procuring: 10 Silent Auction items, with values of $100+ and 1 Live Auction item (suggested value $500+). Groups allowing individual fundraising: 5 Silent Auction items per individual.
  7. Any reimbursements needed from groups will not be processed until the auction’s final numbers are published (roughly mid-late May).

This is an “all hands on deck” production and we need ALL OF YOU TO HELP! Please make sure to review the auction materials and share any questions, comments, concerns or ideas you may have.


Auction Timeline

Tuesday, January 17th : Auction Meeting following BC meeting


  • how to procure items: who to ask, how it benefits the donor, how to increase bids on your baskets
  • Committees: Dessert Dash, decor, ticket sales, data entry, eve/day of volunteers, etc.
  • Tickets: how to promote sales (each participating group is expected to sell 8 tickets minimum)
  • deadlines, brainstorming, etc

Tuesday, February 16th : Auction Meeting following BC meeting

Saturday, February 25th : “Published” deadline to receive procured items

  • This allows you time to create, combine or gather more!
  • Sponsorship deadline

Tuesday, February 28th : Auction ONLY meeting

  • Committee Sign Up, what do we need to do?
  • Deadline for CASH ticket sales, ALL MONEY DUE
  • Volunteers for drop off, pick up and dessert dash (

Saturday, March 4th : Collection of Items, 10:00am-1:00pm

  • Google Sign Up Required!
  • Deadline to turn in all auction items – must bring COMPLETED donation forms, supply photos of donations, .jpg files of logos, photos, etc.

Monday, March 6th : Auction Only Meeting

  • Make sure we are all ready ☺
  • Deadline to procure Desserts for the Dessert Dash, fill out volunteer form

Friday, March 10th : Auction Set-Up

  • 3pm, meet at storage facility to load up trucks with baskets
  • Arrive at venue approximately 4:30pm to unload truck
  • Set up tables and décor 5-7pm (pizza and drinks will be provided)

Saturday, March 11th: 2023 Spring Auction!!

  • Volunteers arrive at 3pm, final set up
  • Silent Auction begins at 5pm, dinner at 7pm, LIVE auction at 8pm

Sunday, March 12th : at Venue, Winning Bidder PICK UP (for non-attending winners)

Tuesday, March 14th : Post Auction Review, following BC Meeting

updated 1/20/23